Blizzards: Snow on a Whole New Level

Blizzards and severe winter storms are formidable weather events that can dramatically disrupt plans, particularly for outdoor or remote events. With heavy snowfall, high winds, and dangerously low temperatures, these storms can create hazardous conditions that require careful planning and preparedness from event professionals.

Understanding Blizzards:

• Characteristics and Risks:

  • Blizzards are defined by sustained winds of at least 35 mph combined with significant snowfall, leading to reduced visibility (less than a quarter-mile) and often creating whiteout conditions. These storms can last from several hours to days, with risks including snow accumulation, icy surfaces, and extreme cold.

• Impact on Events:

  • Severe winter storms can make travel perilous, leading to delays or cancellations for guests and staff. The weight of heavy snow can damage outdoor structures and decorations, while cold temperatures increase the risk of frostbite and hypothermia for anyone exposed to the elements.

Planning Considerations:

• Seasonal Timing:

  • Blizzards typically occur during the winter months, particularly in the northern U.S. and high-altitude regions. If planning an event during this time, especially in these areas, prioritize indoor venues or ensure that outdoor events have robust backup options.

• Venue Selection:

  • Choose venues that are designed to handle winter weather challenges, including reliable heating systems, snow removal capabilities, and emergency backup power. Venues with easily accessible indoor spaces are ideal, allowing you to quickly move activities indoors if necessary.

Safety Tips:

• Travel and Accessibility:

  • Monitor weather forecasts and road conditions closely in the days leading up to the event. Provide guests with updated information on safe travel routes, and consider offering shuttle services to reduce the risk of accidents. Ensure that all paths leading to and within the venue are clear of snow and ice.

• Snow and Ice Management:

  • Implement a snow and ice management plan that includes regular clearing of walkways, parking areas, and entrances. Use salt or sand to mitigate slipping hazards. Have a team ready to respond quickly to snowfall during the event.

Preparation Tips:

• Backup Power:

  • Ensure that the venue has reliable backup generators in case of power outages. Test the generators well in advance to confirm they can support your event’s needs, including lighting, heating, and essential equipment.

• Guest Comfort:

  • Focus on guest comfort by providing heated areas, especially if any part of the event is outdoors. Offer amenities like hot beverages, hand warmers, and blankets. If the event includes outdoor activities, ensure there are warm indoor spaces where guests can take breaks and warm up.

Venue Considerations:

• Indoor Spaces:

  • For events held in blizzard-prone regions during winter, indoor venues should be prioritized. These venues should have robust heating systems and sufficient capacity to accommodate all attendees comfortably in case of extreme weather.

• Accessibility:

  • Ensure that all critical areas of the venue, including entrances, exits, and emergency routes, are accessible and safe even in heavy snow. Work with venue staff to maintain clear and safe pathways throughout the event.